There are a number of tasks that can increase your productivity so much, that they deserve an entire work day of focus.
I credit a lot of my own productivity to these “immersion days.”
So the next time you are caught up on your regular work or have an extra day to yourself, consider doing any of the following. I recommend you get to all of them at some point.
Note: You may need to schedule these days ahead of time or they may not happen at all.
1. Organize your desktop
Why: Over time, our desktops can become littered with duplicate files. They are slow and unorganized. Those are not two words I like to describe the machine that makes me my living!
- Delete anything that you don't use. Here is an article for Mac users like me and here is one for our PC friends.
- Create folders to store documents. Consider storing files offline or via a cloud service to save space without losing things permanently.
- Find a nice, motivational desktop.
2. Organize your Evernote account
- Delete unnecessary items.
- Add tags to everything you keep.
- Create folders and stacks that will be easiest for you to reference.
3. Create an exercise and diet plan
Why: Proper exercise and nutrition make you much more effective. Without a plan, it is difficult to stick to a healthy lifestyle and it will take a lot more time and effort overall.
- Create a workout plan. Set times and days that will work for you.
- Take base measurements of your body. Weight, body fat, and measurements with a tape measure. Logging this will make this process more motivating and insightful.
- Make a shopping list of items that you can purchase in bulk and create a repeatable shopping list that makes planning meals easy. A great tool for this is Eat This Much. Use code “entreresource” for 20% off.
4. Document all of your business processes
- Use a tool like Camtasia and Snagit to record the basic functions of your business.
- Create annotations of screenshots as necessary and create easy to follow tutorials.
- Create a summary of your business, your market and anything else that will help someone understand what you do.
- Store all of this somewhere that can be easily shared.
5. Reach out to past clients
- Email your best clients first.
- Don't sound “salesy”, be interested and sincere.
- Follow up and ask questions to generate testimonials.
6. Organize Your Inbox
Why: According to DigitalMarketer.com, The average US adult sends 147 emails per month. If you make your inbox more efficient, you will free up days worth of time each year.
- Create canned responses for common questions you are asked.
- Create folders and rules.
- Create a professional looking email signature with WiseStamp.
- Install Followup.cc and Rapportive.
7. Create Evergreen Social Media Updates
- Brainstorm post ideas for Twitter, Facebook and linked-in.
- Gather stock images and create graphics with Canva.
- Gather research and content to share.
8. Create a Budget
Why: It is very likely that you are not as aware of your finances as you think you are. Even if you already have a budget in place, you should revisit it periodically and assess your progress and make any changes necessary to improve your results.
How: There are plenty of tools for managing your finances, but fortunately for you, one of the best ones is free! It is called Mint.
- Automate Bills.
- Lower payments.
- Set goals and budgets.
9. Organize Your Work Area and Design a Productivity Fortress
- Purchase paper, pens, and any other supplies you will need.
- Consider upgrading your equipment.
- Improve your lighting.
- Organize or discard loose documents.
10. Create a Wardrobe and Organize Your Closet
- Buy quality clothes. Don't focus on cost as much as quality, but you can dress very well for not very much money if you know where to look and focus on a few great pieces that go well together.
- Organize your sock drawer, underwear drawer, etc.
- Be sure all shirts have hangers and pants have drawers and are easy to access quickly.
- Donate your old clothes.
11. Improve your professional appearance.
- Update all social media accounts.
- Have professional photos taken of yourself by someone else for your profile images. Learn how to get the best headshots, even on an iPhone!
- Create business cards.
- Purchase yourname.com and consider hiring someone to create you a single page, professional site. You can do this yourself of course as well.
12. Master a Program You Use Frequently
Why: Knowing the ins-and-outs of most programs can be done in a few hours. Even if you can't learn everything about a program, mastering 85-90% of it will make you insanely more productivity and your work will be that much better.
If you spend an entire day immersing yourself in one you use quite a bit, you will save yourself a huge amount of time in the long run. On my list for my next immersion days are Camtasia, ClickFunnels and Market Samurai.
- Find any information provided on the products website regarding the product and devour it. Most tools have a tutorial section.
- If the included tutorials are not enough, head to YouTube and search for anything else.
- If you want a more premium learning experience, head to Udemy.com.
- Contact the company if there is something you don't understand or they haven't answered before in the FAQ section of the site.
- Spend a majority of your time actually using the program and applying what you are learning as you go.
- Create a guide for yourself or others on how to use the program. Teaching something promotes the highest level of retention on any subject.